Disclosure: Unicrats Infotech is HROne's official channel partner in Mumbai — we implement and support HROne HRMS for our clients. We've written this comparison as factually as we can, verified against public pricing sources and independent G2/Capterra reviews rather than our own marketing copy, and we say plainly where greytHR is the better fit.
greytHR is one of the most established and widely searched HRMS names in India, particularly among small and mid-sized businesses. HROne is a newer, AI-forward entrant with a simpler flat-rate pricing model. Both cover payroll and compliance — the real differences are in pricing structure, AI capabilities, and where each product's rough edges show up in independent reviews.
Quick Verdict
| Dimension | HROne | greytHR |
|---|---|---|
| Pricing model | ₹99/user/month flat, all modules included, no lock-in | Free for up to 25 employees (limited features); paid tiers (Essential/Growth/Enterprise) from roughly ₹3,500–6,000+/month base, plus per-employee charges beyond the included band — exact figures vary by source, confirm directly with greytHR |
| Best for | Companies wanting one flat per-user price regardless of headcount changes | Very small teams (under 25) wanting a free starting point, or companies already comfortable with greytHR's established ecosystem |
| AI capabilities | Built-in AI Agent — 127+ HR tasks via natural-language commands in up to 3 clicks | No equivalent AI agent found in available public sources as of this writing |
| User reviews (G2) | Not independently benchmarked in this article | 4.4/5 across 1,243+ reviews — praised for payroll functionality and ease of use |
| Commonly reported weak points | Newer entrant relative to greytHR in some review databases | Limited customisation, support agents sometimes lacking clarity on specific payroll-rule questions, technical glitches reported after platform updates (per Capterra/G2 reviews) |
| Local Mumbai implementation support | Yes — via Unicrats, HROne's Mumbai-based channel partner | Not offered as a dedicated local-partner model in the same way |
Pricing Compared
This is the area where public sources are least consistent, so we're presenting ranges rather than a single number, and recommend confirming directly with greytHR before deciding.
HROne charges a single flat rate — ₹99 per user per month — with every module included: payroll, attendance, leave, recruitment, performance management, expense management, employee self-service, mobile app, and the AI Agent. No tiers, no per-module add-ons.
greytHR offers a genuinely free tier for up to 25 employees covering core HR, payroll, and leave — a real advantage for very small teams. Beyond that, paid plans (commonly named Essential, Growth, and Enterprise) start with a base monthly fee for an initial employee band, then add a per-additional-employee charge. Public pricing sources disagree on the exact numbers — figures we found ranged from roughly ₹2,500–3,500/month for the entry paid tier to ₹5,000–6,000/month for the mid tier, with Enterprise pricing custom-quoted. Advanced attendance features (geo-fencing, biometric integration) are reported as add-on pricing on top of the base plan by at least one source.
The practical effect: for a company under 25 employees just getting started, greytHR's free tier costs nothing. Past that point, the base-fee-plus-overage structure means your effective per-employee cost shifts as headcount changes, whereas HROne's flat ₹99/user/month scales linearly and predictably in both directions. (Pricing on both sides changes over time — confirm current figures directly with each vendor before signing.)
Payroll & Compliance
Both platforms are built around Indian statutory requirements — PF, ESIC, Professional Tax, and TDS. Where they diverge is execution quality, based on independent review patterns rather than either vendor's own claims:
- greytHR's payroll module is generally well-reviewed on G2 and Capterra, but some reviewers report support agents not always having a clear grasp of specific payroll-rule questions, and technical glitches surfacing after platform updates.
- HROne's compliance automation — including Maharashtra Professional Tax slabs — is positioned as a core, always-included part of the ₹99/user/month plan rather than a separate configuration to manage.
Attendance & Mobile App
Both support standard attendance workflows. greytHR reviewers describe the mobile experience and portal as generally user-friendly with a smooth interface, though some mention slow loading times on the app and portal login. At least one third-party comparison source noted that advanced attendance features like geo-fencing are an add-on for greytHR rather than included in the base plan — worth confirming directly if field-team attendance tracking is a priority for you.
AI Capabilities
This is the clearest differentiator we could verify. HROne includes a built-in AI Agent capable of completing over 127 HR tasks — from processing leave requests to generating compliance reports — through natural-language commands in up to three clicks. In our research, we did not find any evidence of an equivalent built-in AI agent for HR task completion in greytHR's current product (greytHR's own community forum discusses AI chatbots as a general industry topic, not as a shipped greytHR feature). If AI-assisted HR operations matter to your team, this is the biggest functional gap we found between the two products.
Support & Customisation
greytHR holds a solid overall review score (4.4/5 on G2 across 1,243+ reviews), with particular praise for its payroll functionality and ease of use. The recurring criticisms in the same review pool center on limited customisation for specific business requirements, support responses that don't always fully address the specific payroll question asked, and occasional technical issues following updates.
Which Fits Your Company
greytHR may be the better fit if: you have under 25 employees and want to start on a genuinely free plan, you're already using greytHR's ecosystem and switching costs matter more than incremental features, or AI-assisted HR workflows aren't currently a priority.
HROne may be the better fit if: you want a single flat per-user price without a free-tier-to-paid-tier transition to plan around later, you want AI-assisted task completion built in, or you're specifically in Mumbai/Navi Mumbai/Thane and want a local implementation partner rather than a remote-only relationship.
Switching from greytHR to HROne
If you're already on greytHR and considering a switch, the process follows the same pattern as any HRMS migration: exporting employee master data, payroll history, and leave balances, running a parallel payroll cycle to reconcile figures, and cutting over once both systems match. Our HRMS buyer's guide covers the general migration approach and common pitfalls in more detail.
Next Steps
Both HROne and greytHR are credible, widely used HRMS platforms in India — the right choice depends on your headcount, whether you value a free starting tier or a flat predictable per-user price, and whether AI-assisted HR workflows matter to you. Unicrats is HROne's Mumbai-based channel partner and can walk you through a live demo against your actual payroll and compliance requirements. Book a free HROne demo or see full HROne pricing details.